The fundamental concept of an archiving system software is to securely preserve data that is inactive or infrequently accessed, usually on a lower and less expensive level of storage
The archive may need to be immutable in particular circumstances so that data deposited there cannot be modified
Archiving documents and personal documents
If you have a lot of documents and personal documents such as: tax documents, invoices, and other documents, you can digitize these documents easily, and you don't need an expensive scanner
The camera of a smartphone or tablet is good enough to take clear pictures of these documents, and if you want more tools you can use document scanning applications in smartphones to archive documents professionally, create folders and encrypt them, with the ability to search inside documents
Use a password manager app
After digitizing your documents, you will definitely want to store them in a safe place, and you can save them to your computer or a cloud storage service
It is preferable to use a password manager application, such as: LastPass or 1Password; to secure and encrypt these documents with a unique and strong password; So that no one else can access it, whether on a computer or a cloud storage service
Organizing personal photos
You can save your photos to a cloud storage service, and save space on your phone or computer
Google offers a service (Google Photos), which allows you to save your photos in an organized and easy-to-search manner, and is distinguished from other competing services in that it provides you with a large free storage space, and it also enables you to upload your photos in high quality, and upload video clips with a resolution
It also provides great freedom in handling your files by uploading, deleting, modifying, backing up and sharing. You can also check out our article 5 Tips to Get the Most Out of Google Images to explore new ways to work with your photos
Scan paper documents to recognize the characters in the document without having to scan them again and turn them into fully searchable and editable text documents. Full-text search is particularly useful for organizations that want to digitize their file infrastructure while retaining detailed search functionality. This allows the electronic archiving and organization of documents, invoices and important documents
